Racing Parts Store Business Plan


BUSINESS PLAN     SOUTHEAST RACING PARTS


4315 Dale Jarrett Avenue Raleigh, North Carolina 27612


Southeast Racing Parts is dedicated to providing racing products that combine quality performance with value pricing. We wish to establish a successful partnership with our customers, our employees, and our suppliers that respects the interests and goals of each party. Our target market will be the entry-level/novice racer. This business plan was compiled using Business Plan Pro, © 1999, Palo Alto Software, www.paloaltosoftware.com, 800-229-7526.


  • EXECUTIVE SUMMARY
  • COMPANY SUMMARY
  • PRODUCTS & SERVICES
  • MARKET ANALYSIS SUMMARY
  • STRATEGY & IMPLEMENTATION SUMMARY
  • MANAGEMENT SUMMARY
  • FINANCIAL PLAN

EXECUTIVE SUMMARY

We believe there is room for smaller companies in the retail racing parts market. A smaller firm is more personalized and more responsive, which allows the decisionmaking process to be streamlined, reducing delays. The person you deal with is the decisionmaker, the person that calls the shots. People enjoy working with folks on a personal level; that's part of what smaller firms have to offer. And with all the technology available, we can get a bigger piece of the market by going out and attaining our own business.

We need to be aware of the service aspect of our sales, along with new racer rules and regulations, and not allow ourselves to become self-satisfied in an industry that is constantly changing.

The continued boom of the hardcore racing market, along with the sport of racing itself, is most reassuring. However, it will take hard work, dedication, proper inventory control, and a well-positioned advertising and promotion program to be successful.

Objectives

  1. To make Southeast Racing Parts the number one destination for the purchase of entrylevel/novice racing supplies in the Carolinas.
  2. To achieve an initial gross profit margin of at least 30 percent, increasing that by at least 1 percent per year until reaching our final target of 33 percent.
  3. To sell $350,000 in product the first year.
  4. To maintain a solid growth rate of 30 percent per year for the first five years.

Mission

Southeast Racing Parts is dedicated to providing racing products that combine quality performance with value pricing. We wish to establish a successful partnership with our customers, our employees, and our suppliers that respects the interests and goals of each party.

Constantly striving to supply what the consumer is asking for, we will continually review what is available in the marketplace, and what isn't. Improving on what is available and providing new products and services to the areas of need will help ensure our success in a market driven by consumer demand.

Success will ultimately be measured by our customers choosing us because of their belief in our ability to meet or exceed their expectations of price, service, and selection.

Keys to Success

To succeed in this business, we must:

  • Be an active member of the racing community; i.e., attend functions at local race tracks, attend regional and national trade shows.
  • Deliver our products promptly.
  • Work with our customers on a personal level, as opposed to the "What's your customer number?" mentality of large mail order firms.

COMPANY SUMMARY

Southeast Racing Parts is a new company, which upon commencement of operations will provide entry-level oval track racers with affordable products and quality service.

Company Ownership

Southeast Racing Parts is a North Carolina corporation, subchapter "S", owned entirely by Tim and Molly Jones.

Start-up Summary

Our start-up costs are listed on the following page. Major costs include $12,500 for computer hardware, software, and setup support; $1,600 for rent, $2,500 for a telephone system, approximately $1,300 for office equipment and furniture, approximately $2,700 for parts shelving and other warehouse equipment, $2,800 for leasehold improvements, and $7,000 for a company pickup truck.

The company will start out with about three months' inventory on hand. This means the majority of company assets will consist of inventory and the starting cash balance will not be significant.

You will find that we have approximately $60,625 additional funding needed. The purpose of this plan is to secure financing for that amount.

Later in this plan, when you view the Projected Balance Sheet, Projected Cash Flow, and the Projected Profit and Loss, you will notice that we do not show any debt or interest expense. However, by examining these same charts, you will see that we project a sufficient amount of earnings to service a debt load.

Upon negotiations of debt amount and terms, modified charts will be provided upon request.

Start-up Plan
Start-up Expenses
Legal $0
Decals $725
Rent $1,600
Stationery, forms, etc. $300
Expensed equipment $0
Other $0
Total Start-up Expenses $2,625
Start-up Assets Needed
Cash Requirements $1,000
Start-up inventory $50,000
Other Short-term Assets $0
Total Short-term Assets $51,000
Long-term Assets $29,000
Total Assets $80,000
Total Start-up Requirements: $82,625
Left to finance: $60,625
Start-up Funding Plan
Investment
Personal Investment $20,000
Other $0
Total Investment $20,000
Short-term Liabilities
Unpaid Expenses $2,000
Short-term Loans $0
Interest-free Short-term Loans $0
Subtotal Short-term Liabilities $2,000
Long-term Liabilities $0
Total Liabilities $2,000
Loss at Start-up $58,000
Total Capital $78,000
Total Capital and Liabilities $80,000
Checkline $0

Company Location

Southeast Racing Parts will be located at 4315 Dale Jarrett Avenue, Raleigh, North Carolina. This location will afford us good visibility along with convenient access for traveling race teams wishing to stop at our location.

Another advantage of this location is the recent announcement of a go-cart/entertainment complex, which will be located directly across the street. This complex will attract many potential customers to our immediate vicinity.

By locating in close proximity to Charlotte, Southeast Racing Parts will enjoy a large built-in customer base. The skyrocketing popularity of NASCAR Winston Cup racing in the last 15 years has only strengthened its role as the hub for most race teams and all the related businesses they've spawned.

The sport's explosion has been so boundless that University of North Carolina at Charlotte researchers conducted a study of the industry to try to determine its impact. The study, completed in December 1996, found that in its surrounding counties, NASCAR racing is responsible for about 2,000 jobs producing more than $200 million in expenditures annually—figures that many in the industry consider conservative in 1998. Many of the people employed within the industry, along with their children, other relatives, and friends, take up racing as a hobby.

Another benefit of the area is that it is centrally located near the East Coast. The Carolinas and parts of Virginia and Georgia will have the benefit of overnight UPS ground service. A large portion of the East Coast and southeastern United States would be serviced in two days by UPS ground service.

Company Facility

We will initially be leasing 3,000 square feet of a new 10,000-square-foot building. As needs dictate, our office and/or warehouse facilities could be expanded into an additional 2,500 square feet.

We will be sharing this facility with another business that is also involved in racing, and their business attracts many of the local racers. In light of this, we will meet many potential customers simply because of our association with them.

This location will consist of a showroom, office space, and warehousing. All deliveries and shipments will be serviced at this location. We will also have ample parking available.

PRODUCTS & SERVICES

Southeast Racing Parts will sell racing products to the entry-level/novice racer. These products will include engine and chassis parts along with safety and set-up equipment. Services that we will provide include coil spring rating, along with a scaling service for race cars.

Product and Service Description

Southeast Racing Parts will assist its customers in selecting the best parts for their application at a price that meets or exceeds their expectations. In the event of a problem, we will be there to assist and counsel the customer to a speedy solution.

We will carry or have quick access to most major lines of racing equipment. We will also carry generic "plain label" merchandise that we will market under our own performance name. Private labeling will allow us, in most cases, to greatly increase our profit margins since the procurement costs are much lower for these types of items.

Even though our target market is the entry-level racer, our product mix will be sufficient to fill most of the needs of even the most hard-core racer. With leisure time at a premium, our reputation for having needed items in stock will save our customers both time and money. We will be open Monday through Saturday with hours yet to be determined.

Our experience has shown that most entry-level racers' preference is for low prices. We believe we can offer products that indeed are lower in price without sacrificing the performance and safety concerns that our customers will demand. Southeast Racing Parts will provide precisely the level of service that today's entry-level racer requires.

Competitive Comparison

Within our niche, we only have one significant competitor. They, however, do not carry engine parts, which should give us an edge in that respect.

In general, however, our competition is not in our targeted portion of the market. This competition consists mainly of these three groups:

  1. NASCAR Winston Cup suppliers
  2. Asphalt late model chassis builders
  3. National mail order suppliers

More discussion is included later in this plan on competitive businesses.

Sales Literature

To drive sales initially, Southeast Racing Parts will utilize an existing supply catalog. This four-color catalog will have a different cover with the Southeast Racing Parts logo, phone number, etc., printed on it.

After much research, we found that the product mix in this catalog most closely resembles the needs of the consumer niche that we are focusing upon. An agreement was reached to supply these catalogs to us at no charge. This precludes the need to invest in catalog production at the outset. In turn, we will be using the catalog company as a supplier for some of the inventory lines that we carry. We have developed a price sheet to be enclosed with each catalog.

We will produce flyers in-house on an as-needed basis. These will primarily be to showcase new products and/or to advertise special sales promotions. The flyers will be distributed in the same fashion as the catalogs.

Catalog Distribution

Following are planned means of catalog distribution:

  1. Give away in-store
  2. Enclose in mail order shipments
  3. Personally hand out at area race tracks
  4. Distribute at local trade shows and auctions
  5. Sell for $3 through local racing newspaper business card advertisements
  6. Upon the release of a new catalog, we would need to check into the financial feasibility of utilizing direct mail as a means of bulk distribution

Sourcing

This is an area that we feel we will enjoy a distinct advantage over much of our competition. Because of our past work experience in purchasing, we have a vast number of supplier contacts within the racing industry. We have good, long-term, solid relationships with many of these vendors which, in many cases, will allow us to achieve decreased cost-of-goods and/or additional terms. Many of these suppliers have already committed to special deals for us, such as waiving their buy-in requirements, additional payment terms, sales referrals, etc.

We will purchase our inventory from both regional wholesalers and direct from the manufacturers. We will use the regional wholesalers more initially because of their ability to service us faster. This will lower our margins slightly; however, we feel that the upside will be that it will allow us to turn our inventory faster. As our sales volume increases, we will shift our buying patterns away from the wholesalers and purchase more of our inventory direct, which will result in increased profits.

Technology

All computer hardware and software systems that will be utilized by Southeast Racing Parts have been carefully and diligently evaluated. We will use off-the-shelf, PC-based software for accounting purposes including AR/AP, inventory, purchasing, sales, and returns. We will start out with three workstations and expand upon that as necessary.

Many of the computer systems used in the racing industry today are outmoded and obsolete. The major suppliers are reluctant to change because of the huge capital expense to change over their systems at one time. Hence, they keep going with the old and outdated.

By choosing this software, our training costs will be reduced tremendously. Much of the software used by competitors takes weeks to learn and master. Southeast Racing Parts's use of this software will enable a basic, computer-literate employee to learn the system in one day.

This system will speed our order entry process, assist us in sales forecasting, and allow us to give a higher level of customer service.

Future Products and Services

We must remain on top of new products and trends. The most important factor in developing future products is market need. Our understanding of the needs in our market niche is one of our competitive advantages.

As stated earlier, we will have our own private label brand. Not only are profit margins better than name brands, but these accessories will help build name identity and awareness for Southeast Racing Parts when they are used on the race track. As our sales volume increases, this will be an area that we can expand.

Another natural area for expansion in the future would be the implementation of a website. On-line commerce is becoming an increasingly attractive option, due to relatively low cost of operation, the global reach of the medium, and the increasing security. Our business model could quite easily expand to include a form of Internet commerce in a variety of racing equipment.

MARKET ANALYSIS SUMMARY

Currently, the market for racing parts and accessories is rapidly expanding. Performance Racing Industry completed an estimate for total number of racers. The resulting number was 385,000 people who competed in an organized auto race at least once in the past year. The estimate includes all forms of auto racing: drag, stock car, open wheel, modified, sports car, autocross, formula car, tractor pull, and off-road.

Overall, it is estimated that the total retail market for hardcore racing products is $1.5 billion annually and it still continues to grow.

The only real threat to our venture would be a similar new entry to the marketplace. This opportunity may best be described as one ready and waiting for the first entrant who arrives with a well-conceived plan, sufficient industry experience, and the required capitalization.

Market Segmentation

The racing industry is in a boom period. While there are many items from various vendors available, Southeast Racing Parts has approached the market as a specialty retailer—a provider of parts and services to the entry-level racer.

Our target customer in this segment will have a wide range of racing and automotive skills, but our most important target customers are relatively unsophisticated at racing. We will be able to serve this customer well not only by offering them parts at an affordable price, but also by giving them advice that ensures they get the task done correctly, therefore improving their ontrack performance.

Target Market Segment Strategy

Our segment definition is in and of itself strategic. We are not intending to satisfy all users of racing equipment, but rather those who are just starting out and those who are struggling to keep up. We can save our customers time and money, not so much within our pricing structure, but by assessing their needs and directing them toward the proper product. Racers, by nature, tend to desire a high-end product, when often a low to mid-end product will do as well, or sometimes even a better job. By always dealing in an honest and ethical manner, we will build customer loyalty and word-of-mouth sales that many of our competitors are lacking.

Market Needs

Since our target market is the entry-level racer, the most important needs are service, price, and availability, in that order. One of the key points of our strategy is to focus on target segments that know and understand these needs and are willing for us to fulfill those needs.

Market Trends

Trends are in our favor. We have identified four major trends that help us:

  1. Motorsports in general, and circle track racing in particular, have experienced explosive growth in the 1990s. Most experts attribute this growth to greatly expanded television coverage of motorsports events. This coverage exposes many more potential participants to the sport. By focusing on affordable entry-level racing, we feel that Southeast Racing Parts will be filling a niche in the market.
  2. This area has experienced tremendous population growth in the past decade, approximately 25 percent. As racing and the local population grow hand-in-hand, it should make many more potential customers available to us.
  3. There are a lot of fathers dreaming their son will be the next Jeff Gordon. In fact, there are tens of thousands of serious young kart racers who have chosen this sport over baseball, football, or basketball. They'll be the ones that fill the fields in the next decade.
  4. Finally, there is the aging Baby Boomer generation. Many have discharged their duties to their children, who have grown and moved on, and now there is money and time again. They turn to something they always wanted to do, or return to the sport they loved, and they go racing.

Industry Analysis

With expanded television coverage and an enormous base of grassroots motorsports activity, auto racing is a thriving industry, as well as the fastest growing sport in America.

As with baseball, it could be argued that auto racing has grown to such popularity because of its vital grassroots foundation. Our customers will be the Little Leagues and softball leagues of auto racing. Outsiders to the racing industry must understand that racers may be the most obsessive consumers of any industry. Because of the pressure to win, they avidly purchase new technology. In most race cars, several parts will become obsolete in the course of a season, even though they function perfectly well.

Racers are hard on their investment, too. New tires might be a weekly purchase, and several engine freshening expenditures might be called for in a season. A good whack at the outside wall, and a racing retailer has a customer or two for shocks, a-arms, fasteners, hubs, and more.

Racers spend what it takes to win; they are not out merely to enjoy the ride. Any person who has spent any time at all in the racing pit has heard the guy in front of him in the snack bar line describe how he postponed a key household expense—the telephone bill or a new household appliance—to purchase a new right rear tire, or other critical racing part.

To service this sport, there are thousands of small businesses across the country skilled in the ways of horsepower and hooking it to the ground. Whether they make their money from parts or services, retailing or building engines, these businesses make it an easy and convenient matter to go racing. Without these local ambassadors of speed, it is hard to imagine the existence of auto racing in a large scale.

Industry Participants

We are part of the Performance Racing Industry, which includes several kinds of businesses.

Speed Shops: Most of these are small, sometimes part-time, ventures run from the individual's home. Sometimes they will service a local race track; however, they usually carry a very minimal amount of inventory and are usually operated by a racer or an exracer depending solely upon a small circle of friends or acquaintances as customers. They normally are short on business and marketing skills.

Engine and Chassis Builders: Typically these are well-respected firms supplying engines and chassis to the racing industry. Their customer profile lies in the mid to upper end of the market. They offer superb technical support; however, it is only available to customers utilizing their engine or chassis. They stock parts to service their engine or chassis, but are usually limited in areas beyond that. Normally their pricing structure is slightly above average.

Mail Order: The racing industry is served increasingly by large mail order firms that offer aggressive pricing on racing components. They are usually impersonal, and have little or no technical support available. For the purely price-driven buyer who purchases parts and expects no support, these firms offer a good option.

Others: There are many other channels through which people buy their racing parts, usually variations of the main three types above.

Distribution Patterns

Generally, traditional distribution channels are followed. The products are bought from distributors and/or direct from the manufacturers who have little say in how products are marketed. As in most industries, price levels decrease as volume increases.

Competition and Buying Patterns

We feel that racers understand the concept of service and availability, and they are much more likely to pay for it when the offering is clearly stated.

There is no doubt that we will compete much more against the large mail order outfits than against any small local suppliers. We have good indications that racers/customers would pay 5-15 percent more for a long-term relationship with a vendor providing quality service and support. To this point, the racer thinks about price because that's what he sees emphasized by the mail order companies.

Availability is of utmost importance. Buyers tend to want immediate, local solutions to their problems and/or needs.

By positioning ourselves at the lower end of the market, we will present ourselves to consumers just getting into racing, and we will sell to a base of customers that we can grow with together.

Main Competitors

  • Professional Racing Store

The above is targeted towards the professional (NASCAR Winston Cup, etc.) market. They carry a totally different product mix to service that market. Their prices are high, and their interest in selling to the entry-level market is basically nonexistent.

  • Performance Motorsports

This is a late-model chassis builder not targeting the entry-level market. Basically, they stock inventory that's used just on their own cars. They are located in the Motorsports Center business park which is in an out-of-the-way, hard-to-find location.

  • The Pit Stop Shop

They are a large drag racing mail order firm that is skimming the circle track gravy. Since Southeast Racing Parts will cater to the circle track market, we believe that whatever local circle track customers they have will switch suppliers. We will have more knowledge and experience to suit their needs.

  • Motorsports and More

These are the mega mail order firms. Customers seem to use them only for price, and because of a lack of local suppliers. We can offer faster delivery times, along with knowledge and experience in their type of racing. We believe a small share of their circle track market would be obtainable. These companies do not enjoy a loyal circle track customer base.

  • Buddy's Used Racing Parts

As implied in their name, they sell used parts, so in most cases they're not usable for our target market. They also sell a limited amount of new parts; however, because of their name, most people are not aware of this. Also, they are located in an area which was described as a poor location.

  • Target Racing

They are the only local competitor that we could identify that was targeting our niche. Following are what we feel are some of our competitive advantages: We feel that we are in a much better location. They utilize a black and white flyer as their main sales tool, and we will have a professional four-color catalog. Also, they concentrate mainly on chassis and safety equipment, where we will also offer a full array of engine parts.

Standard Industrial Classification

The S.I.C. code for Southeast Racing Parts is 5531, Speed Shop—retail.

STRATEGY & IMPLEMENTATION SUMMARY

Our strategy is based on serving the niche of entry-level racers well. This area is full of small race teams that can't get products or services from the major vendors who focus only on professional race teams.

Also:

  • What begins as a customized version of a standard product, tailored to the needs of local racers, can eventually become a niche product that will fill the needs of similar racers across the country.
  • We are planning our marketing strategy so that we can eventually reach specific kinds of racers across broad geographic lines.
  • We focus on satisfying the needs of entry-level race teams.•.
  • We focus on follow-on technology that we can take to the masses, as opposed to leading edge technology that aims at the professional race teams.

Marketing Strategy

The retail marketing strategy of Southeast Racing Parts centers on creating a corporate identity that clearly defines our market niche in terms that benefit our customer. Other specific strategies that will be used follow:

  1. Print Ads—Keeping the Southeast Racing Parts name in front of the customer while getting established will be necessary. We plan on running limited space ads in the local racing newspapers to keep our name and phone number in front of the consumer. We may attempt to showcase a single product in an effort to return revenue from the ad. Our past experience has been that showing measurable revenue from these types of ads is difficult. In the future we plan on utilizing Stock Car Racing and Circle Track (both national magazines) as a method of increasing our sales revenue.
  2. Press Releases—The local racing papers: the Racing News, Late Model Digest, Dirt Late Model Digest, and the Pit List have offered to run releases and/or stories concerning the opening of Southeast Racing Parts. Stock Car Racing magazine has also extended us the same offer. We will also use the above media to run new product releases.
  3. Race Car Sponsorship—Entry-level racers can be persuaded into running the Southeast Racing Parts logo on their race car in exchange for a token discount on purchases and/ or for receiving technical support.
  4. Decals—We will have decals manufactured with the Southeast Racing Parts logo. We will include the decals with all of the orders that we ship. Entry-level racers in particular enjoy displaying decals on their race cars, haulers, tool boxes, etc.
  5. Apparel—We know several people in the area who produce NASCAR apparel. A line of premium Southeast Racing Parts apparel could be designed and produced in very short runs to reduce inventory costs. These can be sold or given away with qualifying purchases to further expose the Southeast Racing Parts name.
  6. Grand Opening—A Grand Opening is the most successful of any in-store promotions. With manufacturer support, a large number of door prizes can be given away while instantly building a mailing list. Loss leader pricing on a few high volume consumable products will attract in-store traffic. Vendors will subsidize loss leader pricing with a rebate or kickback. Appearances by local racing celebrities would also expose potential customers to Southeast Racing Parts.
  7. Trade Shows—We will exhibit at approximately four local trade shows annually. Revenue that we produce at the shows will outweigh our expenses for attending.
  8. Word of Mouth—By giving first-time customers great service and a fair price, the word is sure to spread. Also, the many industry and racer contacts that we already have in the area will prove to be most beneficial in spreading the word.

All marketing decisions with regard to specific media choices, frequency, size, and expenditures will be conducted on an on-going basis with careful considerations of returns generated.

Pricing Strategy

Our customers are especially sensitive to value. We must ensure that our price and service are perceived to be a good value to the racers. However, in the nearly thirty years of experience that we have accumulated in the racing industry, one message rings true: someone can always beat you on price.

Therefore, our pricing strategy is to be competitive within the various product categories, but not to rely on the selling price to overshadow the other advantages of doing business with our company. We will sell ourselves on the basis of a diverse line of quality products, that are readily available, reasonably priced, and backed up by our extraordinary customer service. The products will be checked prior to shipment and all promised shipping dates will be met.

We will strive for a gross profit margin of 30 percent, increasing that to 33 percent by year four.

Promotion Strategy

Our most important vehicle for sales promotion will be our catalog, which is discussed later in this plan.

Distribution Strategy

Our customers will buy our products at our location. However, we anticipate a significant amount of mail order sales in order to meet or exceed our Sales Forecast. We will receive orders by mail, phone, or fax, process them immediately, and ship the goods via United Parcel Service.

In the event we are out of an item or we don't stock it, many of our vendors have offered drop shipping as a service to us. This will allow us to keep our service at a high level, yet let us keep our inventory levels in check.

In the future, electronic commerce with a secure website will be thoroughly investigated for feasibility.

Sales Strategy

Because Southeast Racing Parts is a new entity, we understand that we will have to prove our company's worth to racers in order to earn their respect and business.

Most importantly, we need to sell our company, not necessarily the products. We will need to push our service and support capabilities.

Sales Forecast

The following table and related charts show our present sales forecast. We are projecting sales to grow at the rate of 30 percent for the next three years.

Our seasonality, as shown in the chart, is a factor in the racing industry. We will tend to sell much better in the period January through June, while sales trail off in late summer and fall.

Management feels these forecasts are highly attainable.

Sales Forecast
Sales FY2000 FY2001 FY2002
Inventory Sales $350,219 $455,285 $591,870
Internet marketing $16,800 $16,800 $16,800
Other $0 $0 $0
Total Sales $367,019 $472,085 $608,670
Direct Cost of Sales
Inventory Sales $245,154 $314,147 $402,472
Internet marketing $0 $0 $0
Other $0 $0 $0
Subtotal Cost of Sales $245,154 $314,147 $402,472

Sales Forecast Details

When Performance Racing Industry completed its annual survey, the resulting figure for total number of racers was 385,000. Within the survey they also found that 150,000 of those were oval track racers. The survey also showed $1.5 billion in annual retail sales for all segments, with 48 percent of that total ($720 million) derived from the oval track segment. By dividing that number ($720 million) by the number of oval track racers (150,000), the average annual retail purchases of oval track racers equals $4,800. From our past experience, we believe that each customer we have would spend on average 25 percent of that figure ($1,200) with our company. Finally, by dividing our first year sales forecast ($350,000) by $1,200 (average annual customer purchases), it shows that we will need 292 customers to support the sales forecast numbers. We believe, by and large, that these are realistic and attainable numbers.

Strategic Alliances

We have the ability to build strong strategic alliances with many of our suppliers, some of which are listed below.

  • Smith Racing. They will do "whatever they can" to help us succeed. Possibly supply us with a show car to display in our showroom.
  • Motorsport Industries. They will set us up as a W.D. without the buy-in requirement.
  • Raleigh Products, Inc. They will set us up as a W.D. and could also be persuaded into extending us special terms.
  • Racing Accessories, Etc. They will set us up as a W.D and help out as needed with additional terms.
  • Jalopy Shop. They have set us up as a dealer and will drop ship when needed.
  • A&I Industries. They will work with us by drop shipping direct to our customers and also by acting as a "paper" warehouse so that we may order direct from the manufacturer for a nominal billing fee.
  • Racemore, Inc. They will supply us with used testing equipment at no charge. They have indicated that they would also extend special terms and/or dating on initial stocking order.
  • Winner's Circle. They will supply us with their 94-page 4-color catalog at no charge.

The following two local warehouses will help us immensely in keeping our own inventory levels in check, while still giving our customers fast service:

  • Andy's Storage
  • Wherehouse

Approached properly, these vendors and many others will assist Southeast Racing Parts in becoming a force in the marketplace.

MANAGEMENT SUMMARY

We are a small company owned and operated by Tim and Molly Jones, husband and wife, as a subchapter "S" corporation.

Tim Jones—President

Tim will be the main salesperson. He will also be responsible for shipping and receiving, inventory management, and the marketing and promotion of products. Tim will assist with recordkeeping and cost containment.

Molly Jones—Corporate Secretary

Molly will maintain the company records and be in direct communication with the accountant and other advisors. She will also be in charge of the computer system and perform all of the desktop publishing for the company. She will assist as needed with sales, shipping and receiving, and customer service related issues.

In addition to her regular duties, Molly will be doing Internet marketing from her office at Southeast Racing Parts. We anticipate that 20 hours every week will be dedicated to this marketing. The revenue that will be generated by this is reflected in the Sales Forecast.

The initial management team depends on the founders themselves, with little back-up. We plan on hiring additional personnel as the need for them arises, and as we have the ability to pay them.

Management Team

Tim and Molly not only have the desire to succeed, but will bring a wealth of knowledge and experience to the Southeast Racing Parts team. They have nearly thirty years of combined experience in the racing industry and have both performed nearly all facets of daily operations for a racing business.

Management Team Gaps

We depend on professionals, particularly our CPA, for some key management help. We have retained a local CPA to help us with financial and business management questions since we don't have a strong background in those areas. Also, we are short on experience concerning human resource issues; however, we plan on utilizing our network of business associates to advise us when the need arises.

Personnel Plan

The cornerstone of the personnel plan is to maximize productivity and minimize the labor burden on the company's operating expenses. As we grow, we expect to see steady increases in our personnel to match the increases in sales.

Personnel Plan
Personnel FY2000 FY2001 FY2002
Tim Jones $16,800 $20,160 $24,192
Molly Jones $9,600 $11,520 $13,824
Salesperson (PT) $0 $8,000 $8,000
Salesperson (FT) $0 $0 $20,000
Other $0 $0 $0
Total Payroll $26,400 $39,680 $66,016
Total Headcount 2 3 4
Payroll Burden $3,960 $5,952 $9,902
Total Payroll Expenditures $30,360 $45,632 $75,918

FINANCIAL PLAN

  • Salaries and rent are the two major expenses, while depreciation is another significant cost that will increase as the company develops.
  • We want to finance growth mainly through cash flow. We recognize that this means we will have to grow slowly.
  • It should be noted that the owners of Southeast Racing Parts do not intend to take any profits out of the business until the long-term debt has been satisfied. Whatever profits remain after the debt payments will be used to finance growth, mainly through the acquisition of additional inventory.

Important Assumptions

Key assumptions for Southeast Racing Parts:

  • We do not sell anything on credit.
  • We assume the continued popularity of auto racing in America.
  • Monthly sales are the largest indicator for this business. There are some seasonal variations, with the months January through June being the highest sales months.
  • We assume access to capital and financing sufficient to maintain our financial plan as shown in the tables.
General Assumptions FY2000 FY2001 FY2002
Short-term Interest Rate % 10.00% 10.00% 10.00%
Long-term Interest Rate % 10.00% 10.00% 10.00%
Payment Days Estimator 30 30 30
Collection Days Estimator 45 45 45
Inventory Turnover Estimator 7 7 7
Tax Rate % 25.00% 25.00% 25.00%
Expenses in Cash % 10.00% 10.00% 10.00%
Sales on Credit % 0.00% 0.00% 0.00%
Personnel Burden % 15.00% 15.00% 15.00%

Key Financial Indicators

The key indicators in our plan illustrate increasing sales, control of costs, and increasing profit margins.

Break-even Analysis

For our break-even analysis, we assume running costs of approximately $6,000 per month, which includes payroll, rent, utilities, and an estimation of other running costs.

Based on a 30 percent margin, we need to sell about $20,000 per month to break even, according to our assumptions.

Our sales forecast indicates that monthly sales are expected to be much greater than the break-even point mentioned in the table.

Break-even Analysis:
Monthly Units Break-even 20,000
Monthly Sales Break-even $20,000
Assumptions:
Average Per-Unit Revenue $1.00
Average Per-Unit Variable Cost $0.70
Estimated Monthly Fixed Cost $6,000

Projected Profit and Loss

The detailed monthly Profit and Loss (Income Statement) is included in the appendix for this plan. The annual estimates are included on the following page.

We expect income to hit $36,000 at the end of the first year of business. It should increase to around $60,000 by the third year as the reputation of our business, its employees, and services become apparent to the local racers. Second year revenues anticipate the addition of one part-time employee, along with one full-time employee in the third year.

The credit card surcharge expense was based upon 50 percent of sales being paid for with plastic, and assuming a 2 percent service fee.

The inbound freight charges were based upon 2 percent of cost of goods for year one, 1.75 percent for year two, and 1.5 percent for year three.

Depreciation was figured upon $29,000 in expensed equipment at the rate of seven years.

Profit and Loss (Income Statement)
FY2000 FY2001 FY2002
Sales $367,019 $472,085 $608,670
Direct Cost of Sales $245,154 $314,147 $402,472
Total Cost of Sales $245,154 $314,147 $402,472
Gross Margin $121,865 $157,938 $206,198
Gross Margin % 33.20% 33.46% 33.88%
Operating Expenses:
Advertising/Promotion $1,800 $2,340 $3,042
Vehicle Expense $1,700 $1,850 $2,000
Credit Card Surcharge $3,498 $4,547 $5,911
Inbound freight charges $4,906 $5,497 $6,036
Payroll Expense $26,400 $39,680 $66,016
Payroll Burden $3,960 $5,952 $9,902
Depreciation $4,140 $4,140 $4,140
Leased Equipment $0 $0 $0
Telephone $2,650 $3,445 $4,478
Office Supplies $600 $780 $1,014
Utilities $2,400 $2,400 $2,400
Security/alarm $360 $360 $360
Insurance $840 $840 $840
Rent $19,200 $19,200 $19,200
Accounting Costs $1,500 $1,500 $1,500
Total Operating Expenses $73,954 $92,531 $126,839
Profit Before Interest and Taxes $47,911 $65,407 $79,359
Interest Expense Short-term $0 $0 $0
Interest Expense Long-term $0 $0 $0
Taxes Incurred $11,978 $16,352 $19,840
Extraordinary Items $0 $0 $0
Net Profit $35,933 $49,055 $59,519
Net Profit/Sales 9.79% 10.39% 9.78%

Projected Cash Flow

Cash flow projections are critical to our success. The following table shows cash flow for the first three years, and the chart illustrates monthly cash flow in the first year. Monthly cash flow projections are included in the appendix.

Projected Cash Flow FY2000 FY2001 FY2002
Net Profit $59,519 $0 $0
Plus:
Depreciation $4,140 $4,140 $4,140
Change in Accounts Payable $24,362 ($37,434) $0
Current Borrowing (repayment) $0 $0 $0
Increase (decrease) Other Liabilities $0 $0 $0
Long-term Borrowing (repayment) $0 $0 $0
Capital Input $0 $0 $0
Subtotal $64,435 ($37,434) $0
Less:
Change in Accounts Receivable $0 $0 $0
Change in Inventory ($5,093) ($12,638) $16,179
Change in Other Short-term Assets $0 $0 $0
Capital Expenditure $0 $0 $0
Dividends $0 $0 $0
Subtotal ($5,093) $12,638 $16,179
Net Cash Flow $69,528 $47,158 $55,911
Cash Balance $70,528 $117,686 $173,594

Projected Balance Sheet

The table shows the annual balance sheet results, with a healthy projected increase in net worth. Detailed monthly projections are in the appendix.

Assets
Short-term Assets FY2000 FY2001 FY2002
Cash $67,121 $117,686 $173,596
Accounts Receivable $0 $0 $0
Inventory $44,907 $57,546 $73,725
Other Short-term Assets $0 $0 $0
Total Short-term Assets $115,435 $175,231 $247,321
Long-term Assets
Capital Assets $29,000 $29,000 $29,000
Accumulated Depreciation $4,140 $8,280 $12,420
Total Long-term Assets $24,860 $20,720 $16,580
Total Assets $140,295 $195,951 $263,901
Liabilities and Capital
Accounts Payable $26,362 $32,963 $41,394
Short-term Notes $0 $0 $0
Other Short-term Liabilities $0 $0 $0
Subtotal Short-term Liabilities $0 $0 $0
Long-term Liabilities $0 $0 $0
Total Liabilities $0 $0 $0
Paid in Capital $20,000 $80,625 $80,625
Retained Earnings $58,000 $93,933 $142,989
Earnings $35,933 $49,055 $59,519
Total Capital $113,933 $162,989 $222,507
Total Liabilities and Capital $140,295 $195,951 $263,901
Net Worth $113,933 $162,989 $222,507

Business Ratios

Ratio Analysis
Profitability Ratios: FY2000 FY2001 FY2002
Gross Margin 33.20% 33.46% 33.88%
Net Profit Margin 9.79% 10.39% 9.78%
Return on Assets 26.25% 25.44% 22.90%
Return on Equity 31.54% 30.10% 26.75%
Activity Ratios
AR Turnover 0.00 0.00 0.00
Collection Days 0 0 0
Inventory Turnover 5.17 6.13 6.13
Accts Payable Turnover 9.86 9.86 9.86
Total Asset Turnover 2.62 2.41 2.31
Debt Ratios
Debt to Net Worth 0.23 0.20 0.19
Short-term Liability to Liability 1.00 1.00 1.00
Liquidity Ratios
Current Ratio 4.38 5.32 5.97
Quick Ratio 2.68 3.57 4.19
Net Working Capital $89,073 $142,269 $205,927
Interest Coverage 0.00 0.00 0.00
Additional Ratios
Assets to Sales 0.38 0.42 0.43
Debt/Assets 19% 17% 16%
Current Debt/Total Assets 19% 17% 16%
Acid Test 2.68 3.57 4.19
Asset Turnover 2.62 2.41 2.31
Sales/Net Worth 3.22 2.90 2.74

Projected Balance Sheet

Assets
Short-term Assets Starting Balances Aug Sep Oct Nov Dec
Cash $1,000 $13,545 $30,050 $46,815 $43,111 $46,055
Accounts Receivable $0 $0 $0 $0 $0 $0
Inventory $50,000 $38,800 $24,960 $29,952 $26,957 $24,261
Other Short-term Assets $0 $0 $0 $0 $0 $0
Total Short-term Assets $51,000 $52,345 $55,010 $76,767 $70,068 $70,315
Long-term Assets
Capital Assets $29,000 $29,000 $29,000 $29,000 $29,000 $29,000
Accumulated Depreciation $0 $345 $690 $1,035 $1,380 $1,725
Total Long-term Assets $29,000 $28,655 $28,310 $27,965 $27,620 $27,275
Total Assets $80,000 $81,000 $83,320 $100,128 $97,688 $97,590
Liabilities and Capital
Accounts Payable $2,000 $2,688 $3,707 $22,981 $14,281 $12,980
Short-term Notes $0 $0 $0 $0 $0 $0
Other Short-term Liabilities $0 $0 $0 $0 $0 $0
Subtotal Short-term Liabilities $2,000 $2,688 $3,707 $22,981 $14,281 $12,980
Long-term Liabilities $0 $0 $0 $0 $0 $0
Total Liabilities $2,000 $2,688 $3,707 $22,981 $14,281 $12,980
Paid in Capital $20,000 $20,000 $20,000 $20,000 $20,000 $20,000
Retained Earnings $58,000 $58,000 $58,000 $58,000 $58,000 $58,000
Earnings $0 $312 $1,613 $3,752 $5,408 $6,611
Total Capital $78,000 $78,312 $79,613 $81,752 $83,408 $84,611
Total Liabilities and Capital $80,000 $81,000 $83,320 $100,128 $97,688 $97,590
Net Worth $78,000 $78,312 $79,613 $81,752 $83,408 $84,611
Jan Feb Mar Apr May Jun Jul
$52,193 $53,767 $56,943 $60,029 $64,240 $59,543 $67,121
$0 $0 $0 $0 $0 $0 $0
$27,900 $32,085 $38,501 $46,202 $55,442 $49,898 $44,907
$0 $0 $0 $0 $0 $0 $0
$80,093 $85,851 $95,444 $98,538 $110,234 $113,105 $115,435
$29,000 $29,000 $29,000 $29,000 $29,000 $29,000 $29,000
$2,070 $2,415 $2,760 $3,105 $3,450 $3,795 $4,140
$26,930 $26,585 $26,240 $25,895 $25,550 $25,205 $24,860
$103,638 $108,433 $115,455 $124,433 $135,784 $138,310 $140,295
$20,599 $23,496 $29,170 $34,746 $41,435 $25,362 $22,955
$0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$20,599 $23,496 $29,170 $34,746 $41,435 $25,362 $22,955
$0 $0 $0 $0 $0 $0 $0
$20,599 $23,496 $29,170 $34,746 $41,435 $25,362 $22,955
$20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000
$58,000 $58,000 $58,000 $58,000 $58,000 $58,000 $58,000
$8,424 $10,940 $14,514 $19,379 $25,797 $31,284 $35,933
$86,424 $88,940 $92,514 $97,379 $103,797 $109,284 $113,933
$103,683 $108,433 $115,455 $124,433 $135,784 $138,310 $140,295
$86,424 $88,940 $92,514 $97,379 $103,797 $109,284 $113,933

Projected Cash Flow

Aug Sep Oct Nov Dec Jan
Net Profit $312 $1,301 $2,139 $1,656 $1,203 $1,814
Plus:
Depreciation $345 $345 $345 $345 $345 $345
Change in Accounts Payable $688 $1,019 $19,274 ($8,700) ($1,301) $7,620
Current Borrowing (repayment) $0 $0 $0 $0 $0 $0
Increase (decrease) Other Liabilities $0 $0 $0 $0 $0 $0
Long-term Borrowing (repayment) $0 $0 $0 $0 $0 $0
Capital Input $0 $0 $0 $0 $0 $0
Subtotal $1,345 $2,665 $21,758 ($6,699) $247 $9,778
Less:
Change in Accounts Receivable $0 $0 $0 $0 $0 $0
Change in Inventory ($11,200) ($13,840) $4,992 ($2,995) ($2,697) $3,639
Change in Other Short-term Assets $0 $0 $0 $0 $0 $0
Capital Expenditure $0 $0 $0 $0 $0 $0
Dividends $0 $0 $0 $0 $0 $0
Subtotal ($11,200) ($13,840) $4,992 ($2,995) ($2,697) $3,639
Net Cash Flow $12,545 $16,505 $16,766 ($3,704) $2,943 $6,139
Cash Balance $13,545 $30,050 $46,815 $43,111 $46,055 $52,193
Feb Mar Apr May Jun Jul
$2,516 $3,574 $4,865 $6,418 $5,487 $4,649
$345 $345 $345 $345 $345 $345
$2,897 $5,674 $5,576 $6,688 ($16,073) ($2,407)
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$5,758 $9,592 $10,787 $13,451 ($10,241) $2,587
$0 $0 $0 $0 $0 $0
$4,185 $6,417 $7,701 $9,240 ($5,544) ($4,990)
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$4,185 $6,417 $7,701 $9,240 ($5,544) ($4,990)
$1,573 $3,176 $3,086 $4,211 ($4,697) $7,578
$53,767 $56,943 $60,029 $64,240 $59,543 $67,121

General Assumptions

Aug Sep Oct Nov Dec Jan
Short-term Interest Rate % 10.00% 10.00% 10.00% 10.00% 10.00% 10.00%
Long-term Interest Rate % 10.00% 10.00% 10.00% 10.00% 10.00% 10.00%
Payment Days Estimator 30 30 30 30 30 30
Collection Days Estimator 45 45 45 45 45 45
Inventory Turnover Estimator 7.00 7.00 7.00 7.00 7.00 7.00
Tax Rate % 25.00% 25.00% 25.00% 25.00% 25.00% 25.00%
Expenses in Cash % 10.00% 10.00% 10.00% 10.00% 10.00% 10.00%
Sales on Credit % 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
Personnel Burden % 15.00% 15.00% 15.00% 15.00% 15.00% 15.00%

Personnel Plan

Personnel Aug Sep Oct Nov Dec Jan
Tim Jones $1,400 $1,400 $1,400 $1,400 $1,400 $1,400
Molly Jones $800 $800 $800 $800 $800 $800
Salesperson (PT) $0 $0 $0 $0 $0 $0
Salesperson (FT) $0 $0 $0 $0 $0 $0
Other $0 $0 $0 $0 $0 $0
Total Payroll $2,200 $2,200 $2,200 $2,200 $2,200 $2,200
Total Headcount 2 2 2 2 2 2
Payroll Burden $330 $330 $330 $330 $330 $330
Total Payroll Expenditures $2,530 $2,530 $2,530 $2,530 $2,530 $2,530
Feb Mar Apr May Jun Jul
10.00% 10.00% 10.00% 10.00% 10.00% 10.00%
10.00% 10.00% 10.00% 10.00% 10.00% 10.00%
30 30 30 30 30 30
45 45 45 45 45 45
7.00 7.00 7.00 7.00 7.00 7.00
25.00% 25.00% 25.00% 25.00% 25.00% 25.00%
10.00% 10.00% 10.00% 10.00% 10.00% 10.00%
0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
15.00% 15.00% 15.00% 15.00% 15.00% 15.00%
Feb Mar Apr May Jun Jul
$1,400 $1,400 $1,400 $1,400 $1,400 $1,400
$800 $800 $800 $800 $800 $800
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$2,200 $2,200 $2,200 $2,200 $2,200 $2,200
2 2 2 2 2 2
$330 $330 $330 $330 $330 $330
$2,530 $2,530 $2,530 $2,530 $2,530 $2,530

Profit and Loss (Income Statement)

Aug Sep Oct Nov Dec Jan
Sales $17,400 $22,200 $26,360 $23,864 $21,617 $24,650
Direct Cost of Sales $11,200 $14,560 $17,472 $15,725 $14,152 $16,275
Total Cost of Sales $11,200 $14,560 $17,472 $15,725 $14,152 $16,275
Gross Margin $6,200 $7,640 $8,888 $8,139 $7,465 $8,375
Gross Margin % 35.63% 34.41% 33.72% 34.11% 34.53% 33.98%
Operating expenses:
Advertising/Promotion $150 $150 $150 $150 $150 $150
Vehicle Expense $150 $150 $150 $125 $125 $125
Credit Card Surcharge $160 $208 $249 $224 $202 $232
Inbound freight charges $224 $292 $350 $314 $284 $326
Payroll Expense $2,200 $2,200 $2,200 $2,200 $2,200 $2,200
Payroll Burden $330 $330 $330 $330 $330 $330
Depreciation $345 $345 $345 $345 $345 $345
Leased Equipment $0 $0 $0 $0 $0 $0
Telephone $150 $156 $187 $168 $150 $174
Office Supplies $50 $50 $50 $50 $50 $50
Utilities $200 $200 $200 $200 $200 $200
Security/alarm $30 $30 $30 $30 $30 $30
Insurance $70 $70 $70 $70 $70 $70
Rent $1,600 $1,600 $1,600 $1,600 $1,600 $1,600
Accounting Costs $125 $125 $125 $125 $125 $125
Total Operating Expenses $5,784 $5,906 $6,036 $5,931 $5,861 $5,957
Profit before Interest and Taxes $416 $1,734 $2,852 $2,208 $1,604 $2,418
Interest Expense Short-term $0 $0 $0 $0 $0 $0
Interest Expense Long-term $0 $0 $0 $0 $0 $0
Taxes Incurred $104 $434 $713 $552 $401 $605
Extraordinary Items $0 $0 $0 $0 $0 $0
Net Profit $312 $1,301 $2,139 $1,656 $1,203 $1,814
Net Profit/Sales 1.79% 5.86% 8.11% 6.94% 5.57% 7.36%
Feb Mar Apr May Jun Jul
$28,137 $33,484 $39,901 $47,602 $42,981 $38,823
$18,716 $22,459 $26,951 $32,341 $29,107 $26,196
$18,716 $22,459 $26,951 $32,341 $29,107 $26,196
$9,421 $11,025 $12,950 $15,261 $13,874 $12,627
33.48% 32.93% 32.46% 32.06% 32.28% 32.52%
$150 $150 $150 $150 $150 $150
$125 $150 $150 $150 $150 $150
$267 $320 $385 $462 $415 $374
$374 $450 $540 $646 $582 $524
$2,200 $2,200 $2,200 $2,200 $2,200 $2,200
$330 $330 $330 $330 $330 $330
$345 $345 $345 $345 $345 $345
$0 $0 $0 $0 $0 $0
$200 $240 $288 $346 $311 $280
$50 $50 $50 $50 $50 $50
$200 $200 $200 $200 $200 $200
$30 $30 $30 $30 $30 $30
$70 $70 $70 $70 $70 $70
$1,600 $1,600 $1,600 $1,600 $1,600 $1,600
$125 $125 $125 $125 $125 $125
$6,066 $6,260 $6,463 $6,704 $6,558 $6,428
$3,355 $4,765 $6,487 $8,557 $7,316 $6,199
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$839 $1,191 $1,622 $2,139 $1,829 $1,550
$0 $0 $0 $0 $0 $0
$2,516 $3,574 $4,865 $6,418 $5,487 $4,649
8.94% 10.67% 12.19% 13.48% 12.77% 11.98%

Sales Forecast

Sales Aug Sep Oct Nov Dec Jan
Inventory Sales $16,000 $20,800 $24,960 $22,464 $20,217 $23,250
Internet marketing $1,400 $1,400 $1,400 $1,400 $1,400 $1,400
Other $0 $0 $0 $0 $0 $0
Total Sales $17,400 $22,200 $26,360 $23,864 $21,617 $24,650
Direct Cost of Sales
Inventory Sales $11,200 $14,560 $17,472 $15,725 $14,152 $16,275
Internet marketing $0 $0 $0 $0 $0 $0
Other $0 $0 $0 $0 $0 $0
Subtotal Cost of Sales $11,200 $14,560 $17,472 $15,725 $14,152 $16,275
Feb Mar Apr May Jun Jul
$26,737 $32,084 $38,501 $46,202 $41,581 $37,423
$1,400 $1,400 $1,400 $1,400 $1,400 $1,400
$0 $0 $0 $0 $0 $0
$28,137 $33,484 $39,901 $47,602 $42,981 $38,823
$18,716 $22,459 $26,951 $32,341 $29,107 $26,196
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$18,716 $22,459 $26,951 $32,341 $29,107 $26,196
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